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Finance Administrator - East Kilbride

Ref: 85 Date Posted: Tuesday 14 Jan 2020
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Join Team Traveltek and help shape the future of travel technology 

Traveltek has been delivering cutting-edge booking solutions to travel agents, tour operators and wholesalers for almost two decades and is widely recognised as one of the world’s leading travel technology providers. We are currently looking for a Finance Administrator to join our friendly and ever-expanding team. In this role you will play a dynamic part in the effective and efficient running of the financial operations.


The Finance Administrator is a valued role within our growing and ambitious organisation.  As part of a small finance team you will report to the Financial Controller where your key responsibilities include; processing sales and purchase ledger transactions, accounts reconciliations and analysis, closing month-end, and assisting in the preparation of the management accountant for group companies.  


Key responsibilities include:

  • Maintenance of accurate financial records for the organisation, including the input of transactions into Quickbooks
  • Processing of sales invoices and maintenance of the sales ledger
  • Maintain purchase ledger process - including the booking of invoices, approval, and set up of BACS payments
  • Matching, batching and coding invoices
  • Prepare monthly control account reconciliations
  • To prepare accounts for payments received and purchases made by the organisation
  • Support with the preparation of monthly management accounts for all group companies to support and improve the financial controls within the organisation
  • To ensure the financial rules of the company are followed
  • Credit Control
  • Manage customer and supplier finance queries
  • Assisting the preparation of the statutory accounts and with the year-end audit process 

The Ideal candidate will be able to demonstrate knowledge and or experience: 

  • HNC in Finance OR Foundation Certificate in Accounting (Level 3) AAT and evidence of CPD activity in the field of finance 
  • Working towards a degree in an Accounting or related discipline desirable
  • Excellent IT skills with ability to work with the range of Microsoft tools, particularly Excel
  • Knowledge of the administration of information databases and efficient filing systems
  • The ability to apply analytical skills and logical thinking to scenarios to ascertain the best outcome
  • Demonstrable experience understanding, interpreting and appropriately presenting financial information
  • Significant administration experience involving preparation of large-scale correspondence to employees and members of the public
  • Experienced in delivering an effective customer service approach by, handling enquiries from staff and members of the public, both in person, by telephone and through written correspondence 
  • Experienced in administering information databases and electronic and paper filing systems
  • Experienced in document design management and control
  • Experienced in note taking and preparation of minutes
  • Experienced in invoice and purchase order systems


Key Competencies we are looking for:

The role would suit someone with a positive attitude and enthusiastic approach to work, who is an analytical thinker and with a high level of accuracy and attention to detail.  There is a high degree of customer service required within a busy office so teamwork and a dynamic and flexible approach to work is required. The role is highly rewarding and would suit an established Finance Administrator looking to develop themselves. 


Why work for us

The position of Finance Assistant is an exciting, dynamic and highly rewarding one for the right candidate. In return, you’ll receive a competitive salary and a benefits package that includes:

  • Holiday Entitlement of up to 36 days
  • Cycle to Work Scheme
  • Long Service Awards
  • Life Events celebration bonuses for Birthday, First Wedding and Baby
  • TekBux - employee nominated bonus scheme, where points earned can be cashed for gift cards

This position is full time and is based in Traveltek Headquarters in East Kilbride, Glasgow. Our office is freshly decorated and comes with benefits such as: 

  • Free fresh fruit, tea and coffee
  • Computer Games station
  • Free Car Parking
  • Social Nights
  • Easy commute from Glasgow, Hairmyres train station, 5 minute walk

Team Traveltek

Join Traveltek and you become part of a team that values its people, has strong working relationships, career progression and shared success. We are committed to your development and job satisfaction in the firm belief that if you excel, so do we. We want you to play a key role in our evolution and expansion, becoming part of our on-going success story – and the growing Traveltek family. 


We look forward to having you on board!


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